Intake, notes, booking, billing, home practice. One login.
Built around how an SLP's day actually runs. One place instead of five tabs, and every number traces back to a session you ran.
The session ends. The note is done.
The ritual
Tally marks on a notepad, typed into the chart after the last client leaves. Ten clients a day, five minutes a note, most of an hour every evening.
With Vochella
Tally Incorrect, Cued, or Correct as you treat. The cue you gave rides on every cued trial, the level you are working at on all of them. Your tally writes the objective line in your note and the dot on the progress chart, starts the note for the family, and prefills this week's home practice for you to send.
- Open any appointment and the right buttons are already there, matched to each goal
- Tallies for articulation, counters and a talk-time clock for fluency, a trial counter and observation line for everything else
- Percent independent and percent with cues, live on the goal, so the 80% has a cue level attached
- Worked from paper? Log the count on the goal afterward, with its date
- The same three buttons on the phone and in the web portal, with undo that names the tally it takes back
Every goal charted note to note.
The ritual
Probe data in binders, goal progress in a spreadsheet, and the IEP meeting prepped from memory the night before.
With Vochella
Goals carry a measurable target and an 11-level cue hierarchy, max assist to independent. Every trial you tally in session lands on that goal's chart with its cue level, so the next target is obvious before anyone asks whether it is working.
- 11-level cue hierarchy on every goal, tracked trial by trial
- Goal templates with the target accuracy, target cue level, and context already attached
- A trend badge on every goal from your own numbers: Progressing, Holding, or Down 2 sessions
- Projected mastery date from a simple line fit of your own recorded data, and an honest blank when there is not enough of it
- Home practice on its own line on each goal: what is assigned and the days done this week
Dictate or type quietly. Never retype.
The ritual
Back-to-back sessions, then an hour of documentation from a notepad and a memory that is already fading.
With Vochella
S is your words, dictated or typed quietly in the room. O is built from your tally: counts, percentages, cue levels, written the way you already write them. You add two short lines for A and P, then sign.
- Dictation lands in whichever field you tap the mic on, as you said it
- Objective section pre-filled from the session's trials, cued and independent separated
- Seed today's note from the last signed note when a client's plan has not changed
- Signed notes are permanent. Every draft revision before signing is kept as a version.
Walk in already knowing.
The ritual
Five minutes between clients, scrolling back through old notes to remember which sounds, which cue level, and whether anyone practiced at home.
With Vochella
Open today's client and it is all on one screen: every goal, last session's numbers on each one, and the last signed note. Your phone lists what needs you first, so you read three lines instead of three notes.
- Today's schedule with confirmation, intake, and video state, and the notes still waiting on you
- Last session's count and cue level next to every goal when you open the note
- On the phone: a session you never wrapped, intakes still out, and recordings to hear, in the order they need you
- Home practice recordings gathered in your phone inbox, triaged, waiting for your ear
Home practice that reports back.
The ritual
The folder goes into the backpack and never comes out. Next week you are asking a parent "did they practice?" and both of you are guessing.
With Vochella
Each game is prescribed against a goal at the dose you set. You see which days they practiced and what got done, goal by goal. Recordings queue for you to hear. Vochella never scores a child's speech; that judgement stays yours.
- Seven speech games on a link, plus tap the picture, minimal pairs, flashcard reveal, and matching in the family app's multi-week packs
- Four practice companions to pick from, with hats, capes, and badges to unlock
- A path map, XP, and levels that make kids ask to practice
- A review queue where you listen to recordings and mark them yourself
- Runs in any phone browser from a link, no install; the app adds the path map and companions
Prove progress from your own data.
The ritual
Report season: pulling numbers from four places and reformatting them for the school, the insurer, and the family. Every quarter, every client.
With Vochella
Pick a client and a date range. Each goal gets a summary with where it started, where it is now, and a plain-language trend, all traced back to the sessions you tallied. You review, edit, and sign.
- Per-goal summaries with start and current numbers and a trend label
- Nothing goes out unsigned: you review every line before it is shared
- Export to PDF or print, and share it from your device
- IEP progress export for the school meeting, from the phone app
Booked, reminded, paid.
The ritual
Most days start in the inbox: finding a time, sending a payment link, chasing an invoice, then typing it all into a spreadsheet.
With Vochella
Share one booking page. Families pick a time, keep a card on file, and agree to your no-show policy at booking. Reminders go out on their own. Sessions turn into invoices and superbills without you retyping a code.
- Your own booking page, or the embed on your own site, with 24-hour and 1-hour email reminders
- Card on file at booking if you ask for it, never charged until you apply your policy after a no-show
- Invoices with payment links, e-transfers and cheques recorded, and payouts to your bank without a Stripe login
- Polite email reminders on unpaid invoices: a heads up, the due day, two nudges, then quiet
- Superbills with NPI, CPT, and ICD-10 in one click, plus a monthly batch drafted for you to review
- Video visits on your own Zoom, Meet, or Doxy room: Join in the reminder and the family portal, one Start button on Today
Paperwork signed before visit one.
The ritual
The case history you emailed comes back blank on evaluation day, so you interview for twenty minutes and plan from nothing. An unreturned intake costs you the same as a no-show.
With Vochella
Add a client and the packet goes out in the same motion: your intake questions and your consent and policy documents, signed on their phone with a typed name. Still not in two days before the visit? Vochella sends the reminder, not you, and Today flags the visit until it lands.
- An editable intake with young child, school age, teen, and adult versions, and questions that only ask when they apply
- Seven built-in consent and policy documents you can edit, plus your own PDFs and custom questions
- Signed on their phone, snapshotted per send, locked once signed
- Paste the questions from the Google Form or Word document you already use and they become pages and questions
- Due 48 hours before the first visit, with the family reminder sent for you
- Intake not in? It shows on Today before you walk into the room
Less than one private session a month.
Everything above, one login, and the hour you spend on paperwork each evening back in your own hands.